To describe how we collect and use personal data about you in accordance with the General Data Protection Regulation (GDPR).
J D Accountancy Ltd will be the “Controller” of the personal data you provide to us. We only collect basic personal data about you which does not include any special categories of personal information about you (known as Special Category Data). This does however include name, address, e-mail, telephone number and financial information.
We need to know your basic personal data in order to provide accountancy and taxation services to you and to tell you about our services which may be of interest to you. We will not collect any personal data from you that we do not need to provide and oversee these services to you.
We only ever use your personal data with your consent, or where it is necessary:
We are based in the UK and we store our data within the EU. Some organisations which provide services to us may transfer personal data outside of the EU, however we will only allow them to do so if your data is adequately protected.
[For example, some of our systems use Microsoft products. As a US company, it may be that using their products result in personal data being transferred to or accessible from the US. However, we will allow this as we are certain personal data will still be adequately protected (as Microsoft is certified under the USA’s Privacy Shield scheme).]
We will only use and store information for so long as it is required for the purposes it was collected for. How long information will be stored depends on the information in question and what it is being used for. For example, if you ask us not to send you marketing e-mails, we will stop storing your e-mails for marketing purposes (although we will keep a record of your preference not to be e-mailed).
We continually review what information we hold and delete what is no longer required. We never store payment card information. We will not retain your data for any longer than necessary and the longest time that we will hold your data will be six years.
We would however like to use your name and e-mail address to provide, as part of our service, relevant updates on issues that may affect you or your business.
We want to ensure that you remain in control of your personal data. Part of this is making sure you understand your legal rights, which are as follows: